What is Folio Views?


The PEP CD Archive consists of the journal text and graphics, rekeyed into XML, and then processed into an information database (infobase). The search engine you use to access that infobase is a commercial application called Folio Views.

Folio Views is the premier information database (infobase) application (InfoApp) developed by NextPage Corporation. This application enables organizations and information publishers to provide accurate, timely information to their users in a searchable, personalizable format -- the FolioŽ infobase. Things such as collaborating on a common document, adding information in real-time to keep updated customer support records, adding and storing personal annotations or adding links and multimedia objects to your information are all made possible with Folio Views. These features, unique to Folio Infobase Technology, provide organizations that depend on information a significant competitive advantage and provide publishers who disseminate information a robust platform for distribution.

Generate/bulletcaret1.gif  Understanding the Default Views

A view is a way of looking at information. Depending on what you are doing in an infobase, you may need to look at the information in different ways. To facilitate this, Folio Views provides six different views of an infobase.

Each view contains one or more panes. Each pane presents a type of infobase data. The Document pane displays the body of the infobase -- the text, objects, links, highlighters, and other data stored in an infobase. The Contents pane displays a dynamic table of contents (bibliography) for the infobase. The Ranking pane displays search results after a query is performed. The Title or Reference Window pane is always connected to the top of the Document pane -- it displays the path to the current information (such as Volume 1-Biology, Chapter 12, The Life Cycle of Amphibians).

The default views are all listed on tabs at the bottom of the infobase window. To change the view of an infobase, click on a tab.

The six views are:


Displays the Bibliography, Document, Reference Window, and Ranked List panes. Use this view when searching the infobase or when you need to see all of the related information at once.


Displays the Document and Ranked List window panes. Use this view when you are searching to find the most relevant information. (The Ranked List can help you identify the most relevant sections in the infobase to begin reading once your search is completed.)


Displays the Bibliography, Document, and Reference Window panes. Use this view when you are browsing the infobase for information: it gives you the best access to the Bibliography References while maximizing the space allocated for the infobase text.


Displays Document and Reference Window panes. Use this view when you need as much of the body of the infobase on the screen as possible.


Displays only the Bibliography pane. Use this view when you are navigating or scanning the table of contents and need to see the full name of the headings in the Bibliography (Double-clicking on a heading in the Bibliography view takes you to the appropriate section in the Document view.)


Displays only the Ranked List pane. Use this view after performing a search to view as many references in the hit list as possible. (Double-clicking on a reference in the Ranked List takes you to the appropriate section in the Document view.)


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Generate/bulletcaret1.gif  Following Links

Links are "hot zones" usually colored text that take you to or display related information. When you activate a link, you are taken to the related information.

Links are provided by infobase publishers, such as PEP, to help you find key information quickly. Links are often used at the beginning of an infobase to take you to major sections in the infobase and within the infobase as cross references to related sections.

Anything in an infobase may be a link. Usually, links are colored and underlined text or a graphical button. To see if an area of text or a graphic is a link, move the mouse over it. When the mouse is over a link, the cursor changes to a small hand -- To follow a link, click the link or press Ctrl+ENTER. To return from a followed link, choose Go Back from the Search menu. Otherwise, press ESC or choose Close from the File menu (the way you return from a link depends on the type of link you have followed).

As an infobase user, you may create your own links within an infobase. For more information on creating and using links, see Study Aids in the Index or look up the reference to links in the Folio Views Help database (by pressing F1 when in Folio Views.)

Generate/bulletcaret1.gif  Searching for Information

If you know what you are looking for in an infobase, the fastest way to find it is by searching for it. The greatest strength of an infobase is its searchability. Every word in an infobase is indexed for rapid retrieval and you can generally find what you are looking for as fast as you can type a few keywords.

There are many ways to search for information in an infobase. The method you choose will depend on the amount of control you want to have over the search and how broad you wish the search to be.

The simplest search uses the Query dialog. Using custom query templates provided with an infobase is a close second. The most control over a search is provided through the Advanced Query dialog. The various facilities for searching are discussed in topic Methods for Searching the Disc. For more information, refer to the appropriate section in Folio Views Help (by pressing F1 in Views).

Generate/bulletcaret1.gif  Query or Search

The Query dialog allows you to use natural language to search for terms. You do not need to know any query syntax, you simply need to know what you want to find. As an added benefit, the information located by the query is ranked in the Ranking (Ranked List) pane: the most relevant information is listed first, the least relevant information is listed last. Double-click on a heading in the Ranked List to go directly to the information in the infobase.

Generate/bulletcaret1.gif  Browsing for Information

Use the personalization tools to help you remember and find key pieces of information and to annotate the infobase when necessary. The personalization tools include Notes, Highlighters, and Bookmarks.

Notes allow you to place comments about a paragraph or section of the infobase in the margin of the infobase. Notes appear as small "sticky note" icons in the left margin (double-clicking a note opens it for reading or editing). New notes may be added to any paragraph in an infobase.

Highlighters allow you to mark passages in the infobase you want to remember. Just as you may have used a highlight pen in school to mark up your books, so can you use an electronic highlighter to mark up infobases. Electronic highlighters, however, have several distinct advantages over their paper-based counterparts: they may be named for easy reference, searched to find specific information you have marked, and formatted with any of the standard character attributes available in an infobase (including foreground and background colors, fonts, and effects).

Bookmarks allow you to pinpoint locations in an infobase you may want to return to later. Like highlighters, bookmarks may be named for easy reference; they may also be moved from place to place in the infobase. Because they are unobtrusive, you may have as many bookmarks in an infobase as you need.

The basics of using these personalization features are described in this Manual under the topic Study Aids Bookmarks, Highlighter and Notes). For additional information please refer to the appropriate section in the reference on Bookmarks Highlighters and Notes in Folio Views Help. .



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